Job Description

The Position:

The National Individual Consultancy is to  provide administrative and logistical support to staff members and their families that will be relocating from New York to Nairobi, including new international hires into Nairobi, that will be required to relocate to take up new assignments in the newly created Programme Division.

The National Individual Consultant will work closely with the HRBPs for Humanitarian and Special Projects and ESARO as well as the Operations Manager for the Kenya Country Office.

The consultant will be supervised by the HRBP- ESARO on a day to day basis under the overall guidance and direction of the HR Director.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

In support of UNFPAs Strategic Plan and  ICPD@30 Process, UNFPA launched a transformation process aimed at being more field focused dubbed “HQ Optimization” recognizing that at least 85% of the organization is outside New York, HQ and hence the need to ensure that core functions of the organization are based in locations that better serve the different stakeholders in terms of time zone and proximity to programmes. The HQ Optimization process will therefore relocate a significant portion of the Programme Division to Nairobi, Kenya.

The purpose of the consultancy is to  provide administrative and logistical support to UNFPA  staff members and their families that will be relocating from New York to Nairobi, including new international hires into Nairobi, that will be required to relocate to take up new assignments in the newly created Programme Division.

The National Individual Consultant will work closely with the HRBPs for Humanitarian and Special Projects and ESARO as well as the Operations Manager for the Kenya Country office.

Relevant information 

The consultancy will be from March 2025 to January 2026. Working schedule will be in line with UNFPA working hours in Nairobi, Kenya

The National Individual Consultant will work both from home and the UNFPA office will use his/her own laptop. Monitoring and progress control will be in the form of weekly meetings 

This is a locally recruited consultancy for DHR which will support the work of the unit and work with the different stakeholders.

You would be responsible for:

Administrative

• Liaise with the staff and HR teams to maintain a Master Tracker of all staff relocation details (arrival dates, flight details, interim accommodation details)
• Liaise with BES for staff PAFs prior to their arrival 
• Coordinate with BES to communicate staff arrivals and ensure release of settling in grant payments 
• Facilitate identification of International schools for staff dependents
• Liaise with UNDSS for  security assessment of staff accommodation

Security and UNON access

• Coordinate security briefings for new hires with UNFPA and UNON security (individual and team briefings)
• Facilitate processing staff access to UNON compound and and staff IDs
• Facilitate UNON physical premises orientation 

Accreditation and Installation in Kenya

• Facilitate Airport transfers as requested
• Facilitate Hotel/Furnished Temporary Housing reservations as requested
• Facilitate the submission of documents to UNON protocol for work dependent visa and residency permit processes 
• Facilitate the processing of the Tax PIN certificates, Drivers License and relevant IDs for staff and dependents
• Facilitate bank account opening processes for staff and dependents, including coordinating bank familiarization sessions
• In collaboration with UNON, support in the importation and clearance of staff shipment of personal effects
• Coordinate with local realtors to facilitate potential viewing of rental homes

Qualifications and Experience: 

Education:  

• High  School Education required 
• Qualification in administration, logistics, project management or related field is required 

Knowledge and Experience: 

• At least seven years of relevant progressively responsible experience in managing projects
• Understanding of the UN operational business model and accountability requirements.
• Ability to communicate effectively with colleagues, both verbally and in writing.
• Highly organized with good analytical skill and attention to detail 
• Proficiency in the use of MS Office suite products;

Languages: 

Fluency in English. Proficiency in French and/or Spanish is desirable.