The UNFPA Kenya Country Office requires a Procurement Assistant on Individual Consultancy contract to support the Country Office in execution of transparent and efficient procurement of goods and services.
Under the direct supervision of the Procurement Associate, the Procurement Assistant will support the procurement and contracting processes at the Kenya Country Office and provide operational support to the country office in areas of procurement.
The Procurement Assistant delivers quality services in procurement to internal and external clients; mastering all relevant rules, guidelines, processes, and procedures. He/She takes a client-oriented, results-focused approach to interpreting the rules, procedures, and guidelines in service of the country program; providing support and guidance to the Country Office and UNFPA-supported programs.
The Procurement Assistant ensures proper and effective use of UNFPA’s and external partners’ resources.
The Procurement Assistant works in close collaboration with the Operations teams in the country office, government counterparts and other resident and non-resident agencies to exchange information and ensure consistent and timely service delivery.
Scope and Description of Activities
• Prepare and updates the Procurement Planning Tool.
• Review procurement requests and initiate procurement procedures in a transparent and cost-effective manner.
• Provide regular updates on procurement timelines and ensures regular communication within UNFPA and external partners on the expected delivery dates and confirms arrival and inspection of procured goods
• Maintains and updates the vendor roster.
• Maintains up-to-date and complete records, documentation, and filing of all procurement processes.
• Develops sound working relationships with suppliers and third-party procurement customers.
• Establishes and maintains working relationships with procurement/technical colleagues in other UN agencies.
• Alternate Procurement Focal Point for the Kenya Country Office
• Any other related duties as may be assigned by the supervisor
